Business on the Go: Making the Most of Our 8-Person Meeting Room

When time is tight and expectations are high, you need a reliable base that helps you deliver. Our 8-person meeting room is purpose-built for productive sessions on the move—think focused boardroom setup, seamless tech, and fast Wi‑Fi—so you can run crisp client briefings, hybrid check-ins, or strategy sprints without friction.

Whether you’re staying the night or popping in between trains, this guide shows exactly how to use our 8-person meeting room to its fullest, from booking and pricing to tech tips, logistics, and pro planning moves.

At a Glance: Your 8-Person Meeting Room

All amounts in EUR, including 9% VAT (unless stated otherwise).

Proximity essentials:

• Zilversluis station: approx. 800 m (about 10 minutes’ walk via Havenstraat)
• Parking: Garage Kadehof, approx. 200 m; indicative €18/24h with hotel discount €4 → approx. €14/24h; max. height 2.05 m; level −1, spaces 12–24 nearest elevators
• EV charging: 4 × Type‑2 AC (11 kW); pay via common cards/apps or contactless

Explore more facilities on our Amenities & Services page.

Plug In and Present: Tech That Just Works

Great meetings hinge on clarity. Our setup is designed for fast starts and smooth delivery.

• 55″ screen (HDMI/USB‑C): Connect your laptop and present slides, dashboards, or demos without fuss.
• Speakerphone: Keep hybrid participants clear and audible for inclusive conversations.
• Whiteboard + markers: Map decisions and action items where everyone can see them.
• Reliable network: Free high-speed Wi‑Fi (approx. 300 Mbps) across meeting room and lounge.
• Adapters on hand: HDMI/USB‑C adapters are available to rent at reception (deposit €10.00).
• Print/scan support: Ask reception for on‑the‑spot needs (sample rates: A4 print €0.20 b/w, €0.50 color; scan free).

Video conferencing is supported via the 55″ screen and speakerphone—just bring your laptop and join your preferred meeting platform.

Pro tip: Before guests arrive, connect your device, toggle display settings, and load your deck. A two‑minute tech check saves ten later.

Plan a Productive Half‑Day or Full‑Day

Use the 8-person meeting room in the way that best suits your agenda and team rhythm.

• Per hour (€35.00): Ideal for quick client catch‑ups, candidate interviews, or brief stand‑ups.
• Half day (€95.00): Great for workshops and morning kickoffs without overbooking.
• Full day (€165.00): Best value for board meetings, quarterly reviews, and project sprints.
• Keep energy high: Add the coffee/tea + water package (€6.50 p.p.) to maintain focus between sessions.

Need quiet corners for 1:1s between blocks? Use the lounge as a quiet work zone during day hours (power outlets and USB‑C available). After hours, the bar & lounge (16:00–23:00) offers regional wines, beers, coffee/tea, and snack platters—a relaxed setting to wrap up discussions.

Explore bar details on Amenities & Services.

Getting Here and Settling In

Eliminate last‑minute friction with these practical logistics.

• Arrivals: Walk from Zilversluis station (approx. 800 m) or park at Garage Kadehof (approx. 200 m). For the closest access to elevators, choose level −1, spaces 12–24.
• EV drivers: Charge at 4 × Type‑2 AC (11 kW) in the garage; pay via common roaming cards or contactless; no idle fees listed.
• External teams: External companies are welcome—registration on arrival required.
• Booking window: For next‑day meetings, submit your request by 17:00; you’ll receive a confirmation within 24 hours.
• Changes & cancellations: Free up to 48 hours before start; thereafter 50% of room hire; no‑show 100%.
• Invoices & payment: Pay by debit card, Visa, Mastercard, American Express, or contactless. Invoices in company name are available—provide VAT and Chamber of Commerce details when you book.

Staying overnight? See Deluxe (spacious workstation) and Harbor Suite (separate sitting room) on our Rooms & Prices. Morning session ahead? Breakfast is available Mon–Fri 07:00–10:30; Sat–Sun 08:00–11:00 (adults €14.50; children 4–11 €9.50; under 4 free). Dietary needs can be accommodated—please report 24 hours in advance.

How to Structure a High‑Impact Meeting (Anywhere, Fast)

Apply these universal best practices to make the most of a compact boardroom format.

1. Define the outcome. Write a one‑line goal (e.g., “Agree the Q3 launch plan”). Start the meeting by reading it aloud.
2. Time‑box topics. Assign minutes per item and park tangents on the whiteboard for later.
3. Assign roles. Moderator (keeps time), note‑taker (captures decisions), owner (drives next steps).
4. Use the screen with intent. Visuals for decisions, not decoration. Switch to a single live doc for edits.
5. Hybrid etiquette. Seat laptops near the speakerphone, speak one‑at‑a‑time, and recap questions before answering.
6. Breaks beat burnout. 50–55 minute blocks with 5–10 minute resets keep energy steady—top up with the coffee/tea package.
7. Close with commitments. Convert decisions into owners, deadlines, and first next steps—photograph the whiteboard for the record.

Quick Answers (Great for Fast Search Results)

• What is inside the 8-person meeting room? A boardroom (± 18 m²) for up to 8 people with a 55″ screen (HDMI/USB‑C), whiteboard + markers, speakerphone, and high-speed Wi‑Fi.
• How much does the 8-person meeting room cost? €35.00 per hour; €95.00 per half day; €165.00 per full day; coffee/tea + water €6.50 per person.
• When is it available? Daily on request, between 08:00 and 20:00.
• Can non‑guests book it? Yes. External companies can book; registration on arrival is required.
• Do you support video calls? Yes—use the speakerphone and 55″ screen; bring your laptop.
• Is printing available? Yes—reception can print/scan (sample rates: A4 €0.20 b/w, €0.50 color; scan free).
• Where do I park? Garage Kadehof (approx. 200 m). Indicative €18/24h; hotel discount €4 → approx. €14/24h. Max. height 2.05 m. Level −1, spaces 12–24 are nearest elevators.
• Are there EV chargers? Yes—4 × Type‑2 AC, 11 kW; pay via common roaming cards or contactless.
• How do I book? Send your request via Contact & Booking. For next business day, book by 17:00.
• What is the cancellation policy? Free up to 48 hours before start; then 50% of room hire; no‑show 100%.

Practical Takeaways

• Book your 8-person meeting room early if you need a next‑day slot (by 17:00 latest).
• Share the Wi‑Fi SSID (Zilversluis‑Guest) with attendees in your calendar invite.
• Bring your laptop for presentations and video calls; rent an HDMI/USB‑C adapter if needed (deposit €10.00).
• Add the coffee/tea + water package (€6.50 p.p.) to keep sessions on track.
• Driving? Head to Kadehof Garage (level −1, spaces 12–24) and note the 2.05 m height limit; EV drivers can use Type‑2 (11 kW).
• Need an invoice in your company name? Include VAT and Chamber of Commerce details with your booking.
• Pair your meeting with a Deluxe Room (workstation) or Harbor Suite (separate sitting room)—see Rooms & Prices.

Conclusion

A well‑equipped base, clear pricing, and smooth logistics make all the difference when you’re working on the move. Our 8-person meeting room gives you the focused space, dependable tech, and thoughtful services to run efficient, professional sessions—right by the station and parking.

Ready to reserve? Send your request via Contact & Booking. Want the full picture first? Explore Amenities & Services and our Rooms & Prices. If you’re planning team downtime, discover nearby options in Surroundings & Activities.